In-Person Exhibitor Manual

Exhibitor Essentials

• Welcome
• Advertising Outside the Exhibit Hall
• Badge Information (registration types & colors)
• Clean Floor Policy
• Contacts
• Deadline Checklist
• Exhibitor Resource Center
• Exhibit Schedule
• Exhibit Space Package
• Exhibitor Toolkit
• Food / Hospitality in Your Exhibit Booth
• Freeman Quick Facts
• Frequently Asked Questions
• General Information
• Parking Information (Ernest N. Morial Convention Center)
• Photography
• Security Tips
• Shipping Information
• Travel Information
• Webinar - Exhibitor Registration and Housing
  • Audio Recording

Exhibitor Rules & Regulations

• Exhibit Rules and Regulations
• Posters / Handouts (see page 19)
• Facility Rules and Regulations
• Media Registration & Press Policies
• No Soliciting

Exhibitor Resource Center - Required Forms Deadlines

• Printed Directory Info (Due September 25)
• Required Forms (Due October 16)
  • Booth Activity Request
  • Booth Rendering (Island booths 400+ sq. ft.)
  • Giveaway Approval
  • Photography / Videography Approval
  • On-site Contact
  • Exhibitor-Appointed Contractor / Non-Official Contractor Notification
• Freeman Online Ordering (Adv. deadline Nov 11)

Exhibitor Housing

•  Opens Wednesday, August 12 at 11:00 a.m. EDT

Exhibitor Registration

• Opens Wednesday, August 12 at 11:00 a.m. EDT

Ancillary Meetings

• Opens Wednesday, July 29 at 11:00 a.m. EDT

Support & Marketing Opportunities

• Advertising
• ASH News TV & Publications
• Booth Traffic Drivers
• Corporate Presentations
• Data and Insight Report Series
• Pre and Post Meeting Communications
• Sponsorship Opportunities
• Thought Leadership
• Out of Home Advertising

Service Order Forms

• General Service Contractor - Freeman - Exclusive Provider - (Advance Price Deadline - Wednesday, November 11)
  • Freeman Online Ordering
  • Quick Facts
  • Shipping Information
  • Shipping Labels
  • Target Freight Move In Schedule
• Audio Visual - Freeman AV  (Advance Price Deadline - Wednesday, November 11)
• Electric - Ernest N. Morial Convention Center - Exclusive Provider - (Advance Price Deadline - Wednesday, November 11)
• Catering / Hospitality - Sodexo Live! - Exclusive Provider - (Advance Price Deadline - Wednesday, November 11)
• Corporate Transportation Services - Kushner & Associates
• Floral Services - National Plant & Floral
• Internet/Telecom - Ernest N. Morial Convention Center -Exclusive Provider - (Advance Price Deadline - Wednesday, November 11)
• Lead Services - Capture! -(Advance Price Deadline - Wednesday, November 11)
• Photography - MedMeeting Images
• Porter Service - Freeman -Exclusive Provider (Required by all exhibiting organizations who are providing food and beverage/hospitality within their exhibit. Advance price deadline Wednesday, November 11) 
• Security - RA Consulting -(Advance Price Deadline - Wednesday, November 11)
• Scooter Rental - ScootAround

Questions?

Eileen McGill, CEM
Exposition Operations Management
SPARGO, Inc.
Phone: 703-679-3969
Email: ashexhibits@spargoinc.com