IN-PERSON EXHIBITOR FAQS

AGE RESTRICTIONS - Are there any age restrictions to access the exhibit hall?

For safety and liability reasons, ASH does not permit any children 12 years of age or younger at any time in the exhibit hall. During move-in or move-out, NO ONE under the age of 18 will be permitted within the exhibit hall.
 

AIRPORT & TRANSPORTATION - What is the closest airport to the convention center and what transportation is available?

Louis Armstrong New Orleans International Airport is the closest airport to the convention center. Passengers in need of ground transportation can refer to the airport website for a wide selection of affordable options to choose from.
 

ATTENDEE LIST - How can I obtain a pre-show or post-show attendee list?

The mailing list order form can be found here. The partial address reference list (does not include mailing address) order form can be found here.
 

BADGES (exhibitors) - How can I register our booth personnel?

Exhibitor registration will open on August 12.

BUDGET - How do I work with a tight budget?

• Consolidate your freight and shrink wrap it to avoid additional material handling charges.
• For large groups, use shuttle transportation rather than individual taxi service.
• Always bring back-up supplies so you don't have to rent them for a premium at the show.
• Some items are cheaper to bring on your own rather than renting them for every show. (e.g. power strips, extension cords, fake plants, trash can, etc.)
• Consider the costs of rental displays, carpet and booth furnishing versus shipping and material handling charges for your own display.
• Meet your freight target times (if applicable) and instruct your drivers to check in at the marshaling yard before the deadline time as noted in the service manual to avoid additional surcharges.
• For larger booths - ship hanging signs and carpet in advance to allow for straight-time installation when possible.

CONTACTS - WHO ARE MY KEY CONTACTS AS AN EXHIBITOR?

Eileen McGill	Exhibit Operations	703-679-3969
Kristin Hudson	Exhibit Sales	703-995-3868
Freeman	Official Service Contractor	888-508-5054

 

A full list of exhibitor contacts can be found here.

COSTS - What other costs can I expect in addition to my booth space:

Required:
Booth Carpet

Most exhibitors will incur/need to order:
Material handling
Shipping charges
Booth furnishings (i.e. draped tables, chairs, etc.)
Electric/Phone/Internet connection

If applicable:
Airfare
Hotel
Meals

DEADLINES - What deadlines do I need to keep in mind as an in-person exhibitor?

The deadline checklist is included in the In-Person Exhibitor Service Manual.

DEMOGRAPHICS - What is the demographic breakdown of attendees?

The 2025 Registration and Demographics Report is available here.

DRESS CODE - What is the dress code for booth personnel?

Business professional is preferred, but khakis and company logo polo shirts are acceptable.

EXHIBITOR LIST - Which companies are exhibiting this year?

Please refer to the current list of exhibitors and interactive floor plan.

EXPOSITION SCHEDULE - What are this year's move-in, move-out, and exhibit hours?

Move-in and move-out schedules can be found in the In-Person Exhibitor Service Manual.

Exhibit Hall Open* (hours subject to change)

Saturday, December 12	11:00 a.m. - 5:00 p.m.
Sunday, December 13	10:00 a.m. - 5:00 p.m.
Monday, December 14	10:00 a.m. - 2:00 p.m.

HOTEL RESERVATIONS - How can I make hotel reservations? What are the cut-off dates and what are the room rates?

Exhibitor Housing will open on August 12.

MEETING PROGRAM - Where can I find a schedule of events?

The meeting program can be found here.  This page will be updated throughout the year as session details are announced.