Photography/Video and Audio Recording Approval Form
MedMeetingImages is the official contractor for photography and video services for the Meeting. Exhibitors may use their own vendor, by submitting them as an Exhibitor Appointed Contractor/ Non-Official Contractor. EAC/Non-Official Contractors must be submitted via the online Exhibitor Resource Center, by October 16. Requests for approval of photography/audiography will not be accepted once exhibitor move in begins.
All EAC/Non-Official Contractors providing photography, video, and/or audio services must submit the special access authorization form via email to eileen.mcgill@spargoinc.com.- Exhibitors will only be permitted to photograph, videotape, and/or audiotape their own booth space.
- Exhibitors may not photograph or videotape other exhibitors' or organizations' exhibits and/or Exhibit Hall attendees.
- All photography, video, and audio equipment must remain in the exhibitors’ booth space and must not disrupt visitor traffic.
- Photographers/videographers may not stand or place their equipment in an aisle outside of their contracted booths.
- Exhibitors are responsible for the conduct of their EAC/Non-Official Contractors.
Please refer to the Lighting Schedule to note when we will be at "show level lighting" in the Exhibit Hall. If you require “show level lighting” for your exhibit other than the hours noted on the lighting schedule page, please contact the Ernest N. Morial Convention Center to make arrangements. Additional fees will apply and are the responsibility of the exhibitor.
